We respect your privacy. This policy explains what data the Dentistry Club website at Riyadh Elm University collects, why, how we protect it, and your rights.
What we collect
When you apply through the “Club membership” form we collect:
- Full name and student ID.
- Email address and mobile number.
- Gender, university, major and academic year.
When you register for an event we collect your name, mobile number, university email, gender, university, student ID and academic year — and your ID number only for events that count volunteer hours. When you share an idea, we keep only your name and the idea’s details.
Why we collect it
- To manage your membership and contact you about the club and its events.
- To organize the events you register for and record your attendance.
- Your account on the “My info” page: you sign in with a code sent to your email, so no one else can see your registrations. It keeps your details (name, mobile, university, student ID, year and major) to fill in the forms for you, and your profile photo if you add one. The photo is stored privately and only you see it; your ID number is never kept in the account. You can edit your details or remove your photo at any time.
- To send you a feedback link after events you attended. Feedback is optional and anonymous: we don’t store your name or details with it, and the club team can’t tell who gave it.
- To record your volunteer hours on the National Volunteering Platform — the only reason we ask for your ID number.
Who can see it
Only club admins can see sign-up data, through a password-protected admin panel. We do not sell or share your data with anyone, except entering what is needed on the National Volunteering Platform to record your hours, or when legally required by a competent authority.
Where it is stored and how we protect it
- Data is stored with a cloud provider (Supabase) on servers outside Saudi Arabia.
- All connections to the site are encrypted (HTTPS), and access is limited to club admins.
- ID numbers are masked in the admin panel and only shown in full when needed.
How long we keep it
We keep sign-up data for as long as it is needed to manage your membership and document your volunteer hours, then delete it. You can ask us to delete it at any time.
Your rights
- Access the data we hold about you and request a copy.
- Correct your data if it is inaccurate.
- Ask us to delete your data or withdraw your consent (after which we may no longer be able to record your hours).
To use any of these rights, contact us through the accounts below.
Cookies and browser storage
We use no tracking or advertising tools. The site stores only your chosen language and whether you closed the announcement bar, to improve your experience.
We count page visits as anonymous totals (a daily count per page, whether the device is a phone or a computer, and the site you came from) to see how far the club reaches. This uses no cookies, and we store no IP address or anything that identifies you.
Only when you sign in to your account, the site sets one necessary cookie that keeps you signed in on that device for 30 days; it then expires, or ends when you press “Sign out”.
Changes to this policy
We may update this policy when needed; the date of the last update is shown at the top.